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The central library and all departmental libraries of university of Haripur shall observe the following rules formulated as per requirements.
Title: Library Rules & Regulations of University of Haripur, KPK.
Definitions: These Rules & Regulations be called Library Regulations of University of Haripur, KPK.
Competent Authority means Vice Chancellor of the University of Haripur.
Librarian means Librarian of the University of Haripur.
Library Purchase Advisory Committee means Library Committee of the University of Haripur, as approved by the Vice-Chancellor.
Research Scholar means a person duly authorized to conduct research at the University of Haripur.
Student means any person enrolled at the University of Haripur, for a degree.
Teacher means Professor, Associate Professor, Assistant professor, Lecture & Research Associate employed by the University on whole time basis for teaching at the University OR such other person as may be recognized to be Teacher by the University.
Non-Teaching Staff means the Administrative Officers and supporting staff of the University of Haripur.
Syndicate means The Syndicate of the University of Haripur.
University means University of Haripur, KP, Pakistan.
Library means Main/Central Library of the University of Haripur, KP.
Services mean the provision of reading and research facility for the library user by direct or indirect means.
Volume means each copy of a book, a Periodical, and any other printed and non-printed material.
Other Person means the person who does not comes under the category of “Student”, “Employee of university of haripur”
The University Library shall remain open for services to the students and staff from 8:00 am to 4:00 pm from Monday to Friday.
The Library shall remain closed on Saturday & Sundays, other Gazetted holidays and for the annual
Stock taking period during the summer vacations or as advised by the Library Advisory Committee.
Regulations regarding Borrowing of library material:
ENTITLEMENT TO USE LIBRARY FACILITIES
Librarian or Authorized Officer may permit a person who is not a member of the University to use the Library.
The following categories of persons shall be eligible to become members of the Library.
They shall have the privilege to draw books from the Library to the extent and for the period shown against each, subject to the conditions and restrictions laid down here in.
In case of failure, the following “FINE” will be imposed, provided that in exceptional cases the Librarian may remit the fine.
Rs. 10 per day per volume for first five working days
Rs. 15 per day per volume after one week.
RULES FOR INTERNET SERVICE IN THE LIBRARY
GENERAL/ DISCIPLINARY REGULATIONS:
CODE OF CONDUCT FOR LIBRARY USERS DISCIPLINARY RULES
LIBRARY BUDGET / FUNDING
Every campus library should be allocated with specific amount of budget based on number of departments and needs. The librarian and committee will use the fund by the kind approval of the competent authority.
Source of income of library includes
University grant to the library
Any other source (fine, workshops, seminars etc.)
Short fall will be compensated as
Reduction in demand.
Demand from the competent authority.
COLLECTION DEVELOPMENT AND ACQUISITION RULES
The purpose of this document is to outline collection development and acquisition of the Library and to identify general principles for shaping the collection. These principles will change from time to time to update, the policy regularly
PRINCIPLES OF COLLECTION DEVELOPMENT
For collection development and acquisition the following principles will observed:
Requests for the purchase of material should be submitted to the concerned librarian recommended by head of the department. The librarian will place an order after the proper approval of the competent authority and LPAC (library purchase & advisory committee).
Books, serials and other literature will be selected for the Library that support the teaching, learning and research needs of the university.
Appropriate balance between teaching and learning requirements will be maintained and research needs will be a priority.
A balance needs to be maintained between databases/journals and monographs.
Wherever possible, the Library will avoid unnecessary duplication of resources.
The Library's collections will be supplemented by providing university students and staff with access to inter-library loan service on a predominantly free basis.
Materials deemed to fall outside subject retention schedules will be withdrawn from the collection, and will be offered in book fair.
The committee constituted by the competent authority will process the spot purchase.
For the purchase of Audio Visual material, Library staff shall be taken on board.
The Chairman will be responsible for recommended books as per syllabus.
The material must be in excellent physical condition.
Proof of payment must be retained (e.g. credit card slip, cash register etc.)
Multiple copies will be acquired in relation to expected demand. The following algorithm is used: 1 copy per title + 1 copy per every five students.
Gifts relevant to the Library collection will be welcomed as a valued source of enriching the collections. A gift will not be accepted if the donor wishes to place any limitations on its use or disposal.
Resources borrowed from other institutions will be purchased in case of damage, theft or loss.
The Budget for Purchase may be distributed as under:
Circulation section plays an important role for providing the books to readers. The readers may contact the Circulation Counter regarding the matters relating to library membership, fine and clearance etc. The new arrivals may be placed near the circulation counter of the Library. The book may be traced out by consulting the catalogue through its author, title or subject.
ONLINE PUBLIC ACCESS CATALOGUE (OPAC)
The Library will maintain automated catalogue containing bibliographic information of the books, journals etc. Database will be searchable as Online Public Access Catalog (OPAC). The remote access catalogue is under construction and will be available on the Internet in near future.
INTERNET ACCESS FACILITY
Internet facilities will be provided to the library members of University of Haripur where the following rules will be followed.
They can browse for their assignments, digital books and HEC digital library.
Downloading or exchanging of entertainment audio and video files including MP3 files and other similar files, Streaming (listening or watching) video and audio in real-time including Internet "radio/television" stations or music sites except video conferencing for academic and administrative purposes and any other material allowed by the university from time to time, Playing games, Chatting, accessing sites of social media and sites contain pornographic material will not be permissible.
The library will provides a wide range of user education programs to enable them to use the library to its optimum potential. The orientation programs at the time of fresh admissions will be conducted each year. Visitors and delegates shall also be briefed by the senior staff.
This facility will be available in the Library on payment basis, from where the user can get the photocopy, subject to the copyright law.
Library will subscribe more than 5 daily national, leading newspapers in order to enhance the current affairs knowledge of its patrons.
INTER-LIBRARY LOAN (ILL)
Inter Loan Library service will be provided among campus libraries and other renowned libraries of different universities, institutions and departments of the region. Through Inter Library Loan transactions, library materials will be made available by one library to another library for the use of its users.
CLIPPING SERVICE POLICY
The service of cutting out News and articles of Interest to a client in newspapers or magazines and sending them to the clients for information is called clipping service which will include News and articles about University of Haripur and Higher Education Commission (HEC) however news about
other organization may also be included.
The Vice Chancellor, Registrar, Deans of Faculties, Campus Coordinators and all Libraries Incharge will receive these from library.
RULES FOR WEEDING OUT/WRITE-OFF
Weeding out and write off are two important functions in which librarian have the right to weed out non used and outdated material after proper permission of Competent Authority. While to write off theft or loss materials from the library.
All librarians of university of Haripur shall observe the following rules for Weeding out and write off materials.
Upon consultation with the concerned head of the department, the librarian will enlist all outdated and non use books etc. The list will be forwarded to the competent authority for the approval in order to weed out the materials.
The Librarian shall report all printed/ non- printed material damaged or worn-out through fair wear and tear to the competent authority for write off approval.
Losses to the extent of 3% per annum of the available stock in an open access library shall be written off by the competent authority.
Losses to the extent of 2% per annum of the available collection of a close access or partially open access library shall be written off by the competent authority.
Losses written off by the competent authority shall be struck off from the stock and transferred to the with-drawl register indicating the reasons due to which the losses were written off.
In case a book is not returned to the library by a member due to a genuine reason shall be written off by the competent authority.